Every Graduate Insights user is assigned an access level, which controls what data they can see and what they can do on the platform. This guide walks through each level so you can give your colleagues the right access.
At a glance
| Limited Data Access | Full Data Access | Admin |
Use the full platform | ✅ | ✅ | ✅ |
View and download data | ✅ | ✅ | ✅ |
See alumni names and contact information | ❌ | ✅ | ✅ |
Invite and remove users | ❌ | ❌ | ✅ |
Data Exports is a separate permission that can be added to a user's access level. It is explained below.
Limited Data Access
Limited Data Access users can use the entire platform and can view and download data up to 10,000 records. Names and contact information are hidden.
Best for: staff and faculty who need trends and outcomes but don't need to contact individual alumni. Examples include faculty reviewing program outcomes, academic advisors, and staff building reports or presentations.
Full Data Access
Full Data Access users can use the entire platform and can view and download data up to 10,000 records, including alumni names and contact information.
Best for: staff who need to identify or reach out to specific alumni. Examples include alumni relations, advancement, and career services staff building employer or mentor connections.
Admin
Admins have everything included in Full Data Access, and they can also invite new users and remove existing ones. Admins are the only users who can invite new users.
Best for: the person, or small group of people, responsible for managing your institution's Graduate Insights access.
Data Exports permission
Data Exports is not a standalone access level. It's a permission that can be added on top of a user's access level. It unlocks the Data tab, where users can download datasets larger than the 10,000-profile limit in Graduate Explorer, whenever they need them.
Best for: users who regularly work with large datasets, such as institutional research or analytics staff.
Choosing the right level
Start with the least access a person needs. Limited Data Access covers most reporting and analysis.
Give Full Data Access only to people who need to identify or contact alumni.
Keep the number of Admins small, so it's clear who manages your users.
Add Data Exports only for users who need datasets over 10,000 profiles.
How to invite a user (Admins only)
Log in and click the Team button in the top left corner.
If you haven't already, click Create Team to set up a team, such as Career Services or Institutional Research.
In the left sidebar, select Members, then click Invite Member.
Choose the team and access level, then send the invitation. The new user will receive an email to create their username and password.
Need help?
Questions about access levels? Reach out to your Partner Success contact, or message us using the chat icon in the bottom right.